What Is Invoice Tracking?
Invoice tracking is the process of monitoring your invoices from creation to payment. It answers the questions every business owner asks: Did the client receive my invoice? Have they seen it? When will they pay?
With Illumi's invoice tracking, you get real-time visibility into every invoice. See when clients view your invoices, track payment status automatically, and get alerts when invoices become overdue.
For South African businesses, good invoice tracking means better cash flow management, fewer awkward payment conversations, and more time focusing on your actual work.
Tracking Features
Everything you need to stay on top of your invoices.
View Notifications
Know the moment a client opens your invoice. See exactly when they viewed it and how many times.
Real-Time Status
Invoice status updates automatically — draft, sent, viewed, paid, or overdue. Always know where you stand.
Payment Dashboard
See all your invoices at a glance. Filter by status, client, date range, or amount.
Instant Alerts
Get notified when invoices are viewed, when payments arrive, and when invoices become overdue.
Smart Filtering
Filter invoices by paid, pending, overdue, or any custom criteria. Find what you need instantly.
Quick Search
Search by invoice number, client name, amount, or date. Find any invoice in seconds.
Invoice Status at a Glance
Every invoice has a clear status so you always know where it stands. Status updates automatically as invoices move through their lifecycle.
Why Track Your Invoices?
Invoice tracking gives you the information you need to get paid faster and manage cash flow effectively.
Frequently Asked Questions
How does invoice view tracking work?
When you send an invoice via Illumi, clients receive a link to view it online. When they click that link, Illumi records the view and notifies you. You can see exactly when they viewed it and how many times.
Can I see all my overdue invoices in one place?
Yes. The dashboard has a dedicated 'Overdue' filter that shows all invoices past their due date. You can see the total overdue amount, days overdue for each invoice, and send reminders with one click.
Do I get notified when a payment is received?
Absolutely. When a client pays via PayFast or Yoco, the invoice is automatically marked as paid and you receive a notification. No manual updates needed.
Can I track invoices by client?
Yes. Invoices are automatically organised by client. Click any client to see all their invoices, payment history, and outstanding balance.
How far back can I see invoice history?
Your complete invoice history is stored forever. Search, filter, and export invoices from any time period for accounting or tax purposes.
Is invoice tracking included in the free plan?
Yes. Full invoice tracking including status updates, view notifications, and the payment dashboard is included in the free plan.